Preservation and Disposal of Postal Records
1. Stock Register of Bag Account has a preservation period of?
(A)2 years
(B)5 years
(C)10 years
(D)3 years
Ans: (C)10 years
2. The old records except those otherwise mentioned should be disposed of by?
(A)shredding and then selling to contractors by calling for tenders for fixed periods
(B)burning by fire
(C)should be torn up and sold as waste paper to contractors by calling for tenders for fixed periods
(D)None of these
Ans: (C)should be torn up and sold as waste paper to contractors by calling for tenders for fixed periods
3. Account records against which audit
objections are pending should not be destroyed until final settlement of
audit objections as per which Rule of FHB Volume I?
(A)Rule 111 of P&T FHB Vol.I
(B)Rule 94 of P&T FHB Vol.I
(C)Rule 54 of P&T FHB Vol.I
(D)Rule 256 of P&T FHB Vol.I
Ans: (B)Rule 94 of P&T FHB Vol.I
4. A register of destruction of records in form ____should be maintained in each office and preserved permanently?
(A)ACG-91
(B)ACG-17
(C)MS-87(1)
(D)SK-21
Ans: (A)ACG-91
5. Which among the following records pertaining to money order has/have a preservation period of 18 months?
(A)Journals (lists) of money orders issued (Head Office and Sub Office (MO.2)
(B)Register of Money Orders received for payment (MO.3)
(C)List of Money Orders Paid (Head Office and Sub Office (MO.4)
(D)All the above
Ans: (D)All the above
6. Which among the following records should not be destroyed without special permission of the Head of Circle?
(A)Post office Order Book (Except in Branch Offices)
(B)Character sheets of officials in service and those who have absconded.
(C)Order book of a record office
(D)All the above
Ans: (D)All the above
7. What is the preservation period of the
following documents related to Postal Orders? 1. List and Journals of
Indian Postal Orders sold 2. List of Indian Postal Orders paid 3.
Register of Indian Postal Orders in stock
(A)six months
(B)1 year
(C)18 months
(D)24 months
Ans: (C)18 months
8. What is the period of Period of Preservation of Mail Lists received and despatched in Head and Sub Offices?
(A)1 years
(B)2 years
(C)18 months
(D)Permanent Record
Ans: (B)2 years
9. What is the period of preservation of Registered lists received and despatched?
(A)2 years
(B)5 years
(C)10 years
(D)Permanent Record
Ans: (A)2 years
10. What is the period of preservation of Treasurer’s Cash Book and Treasury Passbook?
(A)Permanent Record
(B)Not to be disposed without the special permission of the Head of the Division
(C)10 years
(D)5 years
Ans: (C)10 years
11. What is the period of preservation of Franking Machine daily docket (FM.12)?
(A)1 year
(B)Three Years
(C)Two years
(D)Permanent Record
Ans: (C)Two years
12. Which among the following records should not be destroyed without special permission of the Head of Circle?
(A)Register of undeliverable passbooks in deposit in the Head Office
(B)Correspondence
and documents regarding which enquiry is in progress, or connected with
cases which have not been fully decided or closed
(C)Works papers,
correspondence or documents regarding which enquiry is in progress, or
connected with cases which have not been fully decided or closed
(D)All the above
Ans: (D)All the above
13. What is the preservation period of Records relating to inward/outward foreign money orders in exchange offices?
(A)1 year
(B)2 year
(C)3 year
(D)None of the above
Ans: (C)3 year
14. Which among the following records should be destroyed by fire?
(A)Confidential Records
(B)Book of Postmarks
(C)Both A and B
(D)None of these
Ans: (C)Both A and B
15. In the case of an article of the foreign
post under dispute regarding which an enquiry is in progress, the
records pertaining to it should be?
(A)disposed of within the preservation period prescribed
(B)kept for one more year from the normal preservation period
(C)kept until the matter has been settled even if the prescribed period is exceeded
(D)disposed only with the permission of the Head of the Circle
Ans: (C)kept until the matter has been settled even if the prescribed period is exceeded
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